Leasing vs. Buying MFPs — What You Need to Know

With more businesses focusing on conserving capital as they weather the changes precipitated by the ongoing COVID-19 pandemic, it is quite logical to compare leasing vs. buying MFPs to determine which may hold a financial advantage for your organization.

Of course, the lease vs. buy decision will be made on a case-by-case basis, depending on a combination of your financial outlook and business goals.

Before you decide whether to lease or buy printers and copiers, you should approximate the net cost of the asset, factoring in resale value and potential tax breaks. When you have determined which is the more cost-effective option, you can weigh in other intangibles such as equipment obsolescence or product expiry before making a final decision.

To get some perspective on these choices, let’s take a quick glance at both options.

Considering Your Options: Leasing vs. Buying MFPs

Whether you are looking at multifunction printers (MFPs), standalone printers and copiers, or other business upgrades, you want to get the most equipment for your budget.

Buying or leasing are both big decisions and should be made after taking several points into consideration. However, leasing offers most businesses significant advantages over outright purchasing.

Advantages of Leasing

Leasing equipment is an excellent choice if you need to acquire your equipment with very little upfront expenses. Since leasing typically does not require a down payment, you can preserve cash flow for more critical tasks when you choose a lease option.


If you have bad credit or you need to lower costs significantly, a lease is your best bet. Leases are simpler to obtain and offer flexible lengths to keep monthly costs low.

In addition, a lease will often offer the option to purchase the equipment at a reduced rate at the end of the lease, allowing you to achieve a kind of “try before you buy” situation. If you don’t want the equipment, however, you are under no obligation to purchase it and are free to upgrade to newer or more functional models.


A lease payment typically is seen as a business expense and can be deducted on your tax return, thus lowering your net cost even further. This fixed cost line item allows companies to avoid complex depreciation schedules that can prove a hassle at tax time.


If you are worried about equipment becoming obsolete, a definite issue for those looking at office technologies such as computers, printers, and copiers, then a lease is perfect. You can lease the newest, state-of-the-art models after your lease expires, removing the burden of obsolescence.


With a lease, you can bundle the cost of supplies like printer, ink, and toner plus the cost of maintenance into one simple monthly price.

Service agreements for leased equipment typically also include troubleshooting and repairs, ensuring there are no surprise costs to contend with if equipment breaks down.

Buying Disadvantages

We’ve already mentioned the high initial cash outlay to purchase equipment as being onerous for many business owners, so it belongs squarely among the disadvantages. Even if you take a loan to borrow for your purchase, you will be tying up your lines of credit and accruing interest payments.

Finally, if you own the equipment and it becomes obsolete, you must invest in new equipment and be stuck with assets that may have little resale value.

Purchasing equipment not only can require a bank loan that can impact your financials, but you may need to put as much as 10-20% down.

Perry proTECH’s Has the Choices You Need to Do Business Better

Perry proTECH understands the issues faced by today’s businesses, especially as they struggle to adjust to the post-COVID environment.

That’s why we offer equipment leasing to give our clients the very best choices for their individual challenges and goals.

Not only do we have financing options, but we have also partnered with leaders in the print and imaging industry like Ricoh, Konica Minolta, and others to bring you the widest range of alternatives to serve your business needs.

Get the equipment you need with the terms you desire. Contact a Perry proTECH consultant and find out how leasing your office equipment can provide your business with the equipment you need at a definite cost advantage.

2020-09-29T15:57:42-04:00October 5th, 2020|
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