In today’s modern business environment, digital assets are becoming increasingly common. But many owners are confused by the idea of a “digital” investment. Some consider a digital asset to refer to their in-house IT functions. For others, the plethora of digital technologies and tools that help them make changes and improvements to business processes comprises their digital world.
No matter how your business defines “digital,” these assets are a very real part of your investment lifecycle and require some in-depth strategic analysis when it comes to their protection. At their most basic level, your digital assets comprise the data and information held by your company. Any media or text that has been collected as binary data with — and this is a critical element — the right to use it, is considered a digital asset. The asset must also be uniquely identifiable and also self-contained, a definition that certainly applies to most digital information used in business today, including:
- Social media and email accounts
- Big collections of data
- Content such as videos, documents, or images
- IoT data collections
- Domain names and IP addresses or another network infrastructure
For the purposes of this article, we will be focusing on protecting your digital assets that exist in file format. For most businesses, the sharing of these files is an integral part of business operations. However, file sharing comes with its fair share of risk.
Using Secure File Sharing to Protect Your Digital Assets
There are many risks inherent in the common sharing of data that is necessary to conduct business, some of which include:
- The intentional — or unintended — exposure of sensitive data to unauthorized personnel
- An increase in susceptibility to attack, particularly if you must take down firewall protections in order to download or upload files
- Inadvertently installing malicious software such as worms, spyware, or viruses when opening a risky file
Finding the appropriate file-sharing solution is critical for protecting your sensitive or proprietary information. First, choose a system created specifically for businesses rather than off-the-shelf consumer-based software. Then, follow these best practices:
- Consider the Cloud
Cloud-based secure file sharing services offer a business-oriented solution that can be quickly installed and implemented for exceptional agility and scalability.
- Choose an Integrated System
In the interest of cost control, many businesses opt for a stand-alone file sharing system. But, an integrated system that offers other security features such as security for emails can provide a greater return on investment — and greater protection.
- Find a System That is Easy to Use
If your staff can’t understand how to use your secure file sharing system, or it is frustrating to learn, it may fall by the wayside. There is little point to purchasing a system that will simply be ignored, so any system you choose should be intuitive, with a short learning curve to successfully secure your business data.
- Educate and Train Your Staff
The final element to a robust secure file sharing solution is education and training of end users. First and foremost, they must understand the risks and repercussions that come from the mishandling of sensitive information. There must be a clear policy of which digital assets can — and cannot — be share outside of business and educated in good digital hygiene and use of any file sharing systems.
Perry proTECH Can Help You Protect Your Digital Assets
Every business, no matter how large or small, has digital assets — many of which are critical to the ongoing success of the business. And yet, so many organizations overlook the importance of protecting this valuable information in the course of sharing it among colleagues, partners, and third parties.
At Perry proTECH, we use secure, cloud-based systems that are specifically designed for the business environment. Created with the highest level of data security in mind, we offer cutting-edge data centers that are monitored around the clock for suspicious activity. In addition, we offer full-spectrum data protection, from endpoint protection to network management to secure your data at every point in its lifecycle. Our custom-tailored file sharing systems can be scaled to match your business goals and needs and provide peace of mind in knowing that your digital assets are protected, even in today’s increasingly hybrid or remote work environments.
Digital assets are the lifeblood of your business. Contact a Perry proTECH consultant to learn how to take control of — and secure — your valuable proprietary and sensitive data today.